Club Locked Constitution

1. Name

The name of the group shall be Club Locked

2. Aims

The aims of Club Locked will be:

• To provide a regular safe space for like-minded individuals within the LGBT community

• To promote inclusive, equal and free rights for the LGBT community in the UK

3. Membership

Membership is open to anyone who:

• is aged 18 years and older; and

• is male, or male-presenting; and

• supports the aims of Club Locked

Membership will begin as soon as the lifetime payment has been received & membership card issued.

There will be a lifetime membership fee which will be reviewed at the Annual General Meeting (AGM) and will be payable by all members.

All members may apply to become team members at any point, provided they meet a minimum eligibility criterion as laid out in the application form and are willing to abide by the Volunteer Charter, a copy of which will be available to download from the application form and which can be reviewed at a General Meeting.

Ceasing to be a member

Members may resign at any time in writing to the secretary.

Any offensive behaviour, including racist, sexist or inflammatory remarks, will not be permitted.

Anyone behaving in an offensive way or breaking the event rules (as visible online and sign-posted at the event itself) may be asked not to attend further events or to resign from the group if an apology is not given or the behaviour is repeated. The individual concerned shall have the right to be heard by the management committee, accompanied by a friend, before a final decision is made.

4. Equal Opportunities

Club Locked will not discriminate on the grounds of race (including colour, ethnic or national origin), sexual orientation, disability, religious or political belief, marital status or age.

5. Officers and committee

The business of the group will be carried out by an elected Committee. Each election is valid until such a time as the elected member decides to stand down from their role, or at least 50% of the team members vote for them to be removed, including at least 1 Committee member. The Committee will meet as necessary and not less than four times a year.

The Committee will consist of 3 officers.

The officers’ roles are as follows:

• Chair, who shall chair both general and committee meetings

• Secretary, who shall be responsible for the taking of minutes, the distribution of all documents and the marketing communications of the group

• Treasurer who shall be responsible for maintaining accounts & reporting financial figures

In the event of an officer standing down a replacement will be nominated by the Committee and elected by the team members via a simple majority at the next General Meeting.

Any committee member not attending a meeting without apology for three months will be contacted by the committee and asked if they wish to resign.

The Committee meetings will be open to any team member of Club Locked wishing to attend, who may speak but not vote.

6. Meetings

6.1. Annual General Meetings

An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM.

All members will be notified in writing at least 3 weeks before the date of the meeting, giving the venue, date and time.

The quorum for the AGM will be 75% of the team membership or 10 members, whichever is the greater number.

At the AGM:-

• The Committee will present a report of the work of Club Locked over the year.

• The Committee will present the accounts of Club Locked for the previous year.

• Any proposals given to the Secretary at least 7 days in advance of the meeting will

be discussed.

6.2 General Meetings

General Meetings are open to all team members and will be held at least once every 3 months or more often if necessary.

All team members will be given two weeks’ notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, online message or email.

The quorum for a General Meeting shall be 50% of the membership or 5 members, whichever is the greater number.

6.3 Committee Meetings

Committee meetings may be called by the Chair, Treasurer or Secretary. Committee members must receive notice of meetings at least 7 days before the meeting.

The quorum for Committee meetings is two Committee members.

7. Rules of Procedure for meetings

All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.

If a consensus cannot be reached a vote will be taken and a decision will be made by a simple majority of members present. If the number of votes cast on each side is equal, the chair of the meeting shall have an additional casting vote.

8. Finances

An account will be maintained on behalf of the Association at a bank agreed by the committee.

Two cheque signatories will be nominated by the Committee (one to be the Treasurer). The signatories must not be related nor members of the same household.

All payments will be signed/agreed in writing by two of the signatories.

• For cheque payments, the signatories will sign the cheque.

• For other payments (such as BACS payments, cash withdrawals, debit card payments or cash payments), a requisition note will be signed/agreed in writing by two signatories and held by the treasurer.

Records of income and expenditure will be maintained by the Treasurer and a financial statement given at each meeting.

All money raised by or on behalf of Club Locked is only to be used to further the aims of the group, as specified in item 2 of this constitution.

9. Amendments to the Constitution

Amendments to the constitution may only be made at the Annual General Meeting.

Any proposal to amend the constitution must be given to the Secretary in writing. The proposal must then be circulated with the notice of meeting.

Any proposal to amend the constitution will require a two thirds majority of those present and entitled to vote.

10. Dissolution

If a meeting, by simple majority, decides that it is necessary to close down the group it may call a General Meeting to do so. The sole business of this meeting will be to dissolve the group.

If it is agreed to dissolve the group, all remaining money and other assets, once outstanding debts have been paid, will be donated to a local charitable organisation. The organisation will be agreed at the meeting which agrees the dissolution.

This constitution was agreed at a General Meeting of Club Locked on:-

Date 05/02/2022

Name and position in group: @BellusTM, Chairman

Signed ………………………………………….

Name and position in group: Chris Manch Treasurer

Signed ………………………………………….

Name and position in group: @PupCobi, Secretary

Signed ………………………………………….